Timesheet software for recruitment agencies
In the recruitment industry, paper timesheets can be used to pay temporary workers and bill clients.
Yet, the administrative burden associated with traditional paper timesheet processing for payroll and client billing includes manual data entry, missing information, illegible handwriting, and inaccurate calculations.
ePC specialises in providing timesheet software for recruitment agencies seeking a more efficient method of capturing data from paper timesheets and exporting it to payroll.
Create structured daily/weekly/monthly timesheets that are optimised for accurate recognition – or use your existing agency timesheet template.
Easily build recruitment agency timesheets with embedded logic, integrate live data, and distribute by printing, faxing, emailing, and saving as PDFs.
The timesheet software for recruitment agencies allows you to capture timesheet data submitted via scanner/MFP, web, mobile, eMail and fax.
Once temporary workers submit their timesheets, they need to be converted from paper into an electronic image either through a desktop scanner or direct from a fax line.
Once the images are captured, the recruitment agency timesheet software will identify the paper based on the original template type.
At this stage, the image will undergo image pre-processing to confirm barcode readability, page size, presence of cornerstones etc.
After identifying a form, intelligent character recognition (ICR), optical mark recognition (OMR), and optical character recognition (OCR) technology will extract data from a scanned agency timesheet.
Simple rules such as alpha, numeric, dictionaries, date ranges, database lookups and mandatory fields will be checked at this stage with exceptions queued for human review.
If human verification is required, scanned images of any field or timesheet needing review are displayed for an operator to make instant decisions on borderline characters.
In this example, the total number of hours claimed does not tally with the operator asked to correct the data.
Agency timesheet export
Once the data meets your business rules and is 100% verified, it is exported to payroll systems or any required file format (e.g., CSV. XLS, SPSS).
Agency timesheet archiving
Permanent records of the timesheet images and indexed data can be stored for reference and archival in eStore.
Adecco Group
“We have saved time and streamlined our processes by implementing this impressive, simple-to-use and accountable solution”
Chris McLeod, Systems Analyst, Adecco
Monarch Recruitment
“Your ability to deliver results is second to none and your eMails always brighten my day as I know operational efficiencies are being created!”
Mark Childe, Financial Controller, Monarch Recruitment
Trusted by Rentokil Initial, Next plc, and the British Council, ePC support organisations to replace manual, paper-driven tasks with data capture, workflow, and document scanning solutions that reduce manual data entry and automate critical tasks. Visit our website.
